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State Convention Guidelines

In order to streamline the process on both sides, we encourage digital submissions across all categories. If you have a physical copy of your yearbook or literary magazine available, that is acceptable. The easiest way to do this is through Google Drive. To submit digitally, begin by creating a Google Drive account. Google Drive accounts are free.

You MUST be a member of ASPA to compete in state convention and be up-to-date on your dues.

NOTE: Please fill out the registration form prior to sending entries!


1. Once you’ve created an account, create a “[School Name] Submissions [Year]” folder in your account. This is where all your files will go.

2. Now you’re ready to stock your Submissions folder with all the files you plan to enter. DO NOT use subfolders. Your files will automatically sort alphabetically by the category codes in the file name.

FILE NAMES – All file names should follow the same format: CategoryName_School_StudentName. If submitting multiple entries from the same student in the same category, tack on a 1, 2 or 3 at the end of the filename.
FILE TYPES – Submit all entries as individual PDFs. Please crop pages down to only the elements being judged in that category.

3. Include one PDF with a composite list of entries, ordered by category with a total file count. This list helps us ensure all submissions were received.

4. Once all your files are in your submissions folder, simply share that folder with We will download the files as soon as they are uploaded, and advisers will get an email confirming the submissions have been received.


Critiques are free with membership. Please include your completed membership form in the folder.

News magazine/Newspaper:

Submit PDFs of at least 3 issues of your publication from Jan. 2023–present using the following naming format:
(Ex. Newspaper_SCHOOLNAME; Newspaper_SCHOOLNAME(2); Newspaper_SCHOOLNAME(3))


Submit your final 2022-2023 yearbook. When submitting digitally use the following naming format:
(Ex: YBK_SCHOOLNAME). If not submitting digitally, please mail your yearbook to:

Becky Robinson
Alabama Scholastic Press Association
Box 870172, Tuscaloosa, Alabama 35487-0172

Literary Magazine:

Submit a PDF of your final 2022-2023 literary magazine using the following naming format:
(Ex: LITMAG_SCHOOLNAME). If not submitting digitally, please mail the literary magazine to:

Becky Robinson
Alabama Scholastic Press Association
Box 870172, Tuscaloosa, Alabama 35487-0172


Submit a PDF with links to of your best whole broadcasts from the current school year; please limit total broadcast time submission to 20 minutes. Use the following naming format: (Ex: Broadcast_SCHOOLNAME).
This might be only 1-2 weekly shows, but might be 4-5 daily shows, whatever works for your program.


Submit a PDF of the link using the following naming format:

​Deadlines for submitting publications and individual entries for the 2024 State Convention is January 12, 2024.


Individuals or team submissions are accepted for deadline reporting. Submissions can be in the form of written news stories, broadcast/podcast or photography.

The prompt for the Deadline Reporting category will be posted on our website and social media channels on Friday, Jan. 19, 2024 and must be submitted via email ( by Friday, Jan. 26, 2024.

Winners will be announced at state convention on Feb. 2, 2024.

No late submissions will be considered.